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Ministry for Foreign Affairs of Finland

Related Issues - Embassy of Finland, Tokyo : Services : Related Issues

EMBASSY OF FINLAND, Tokyo

3-5-39, Minami-Azabu, Minato-ku
Tokyo 106-8561
Tel. +81-3-5447 6000
E-mail: sanomat.tok@formin.fi
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Related Issues

Address Inquiries

Address of a person living in Finland can be inquired from the local parish registers or local city register offices. Contact information for the local register offices can be found in Population Register Centre. If the county/city of the person is not known, inquiries should be addressed to:
Helsinki local register office (Helsingin maistraatti)
tel: +358 (0)9 695 441
E-mail: helsingin.maistraatti@eslh.intermin.fi

Address, telephone number information can also be searched using search service Fonecta Finder.

Animals

Please first check with Japanese Animal Quaratine Service on information about taking pets out of Japan. Finnish Food Safety Authority EVIRA is in charge of quarantine in Finland. Information on importation of dogs and cats etc. to Finland can be obtained from following sites:
As of 3 July 2011, microchips will be the only form of identification tagging accepted. All imported pet animals must be identification-tagged with a microchip.

Apostille

All Japanese documents and their official document translations in case they are needed for the use of Finnish authorities have to be provided with an Apostille certificate.

In Japan, Ministry of Foreign Affairs issues the Apostille Legalization. The Japanese documents need to be translated into Finnish or Swedish language. The Local Register Office of Helsinki accepts also document translations into English language. There are some Translation Agencies handling translation as well as obtaining the Apostille in Japan. Please note that two Apostille certificates need to be attached one to the original Japanese document and another to its translation.

There is no specified list of the official translators in Japan, but there are some translation agencies taking care of the translations of the official documents.

Bank

There is no branch office of a Finnish bank in Japan. You need to directly contact a bank in Finland for inquiries, to make an account, etc.

If you need to withdraw money in Finland there are several Japanese banks; e.g. Tokyo Mitsubishi, Shinsei, Citybank, which enable you to withdraw money from your bank account in Japan. Please check with your Japanese bank.

Birth

To register a child born in Japan to the population registry in Finland, it is necessary to send the following documents either directly to Länsi-Suomen Maistraatti or to the Embassy Consular section:

  • the "Birth Notification" electronic form filled out

  • the original Koseki Tohon from the Ward office, when one parent is Japanese (Since law revision on 1/3/2010 official documents should be translated by translation agency and Apostille affixed on top of original document+translation+legalization by Notary(Koshoninyakuba)

  • Certificate of Acceptance of Birth Notification (Shussei Todoke Jyuri Shomeisho) from the Ward office, when both parents are foreigners (Since law revision on 1/3/2010 official documents should be translated by translation agency and Apostille affixed on top of original document+translation+legalization by Notary(Koshoninyakuba) if the child has been baptized a copy of the certificate

  • copies of the passports of mother and father (the pages with personal information)

  • copies of the Alien's registration cards of mother, father and child

Business

Useful information source for doing business in Finland:

Customs

Also see "animals" and "moving to Finland" .
Please find information in the National Board of Customs web sites:

National Board of Customs
Erottajankatu 2, P.O. Box 512
00530 Helsinki, Finland
tel. +358 (0)9 6141
fax +358 (0)20 492 2852

Customs Information Service
tel. +358 (0)20 690 600
fax +358 (0)20 492 1812

Divorce

Japanese judgment for divorce has to be legalized in Helsinki Court of Appeal. Please, check here the Instructions and Form.

 pdfForm (PDF, 2 pages, 5 kB)

pdfInstructions (PDF, 2 pages, 8 kB)

 Following document is needed from the Ward office:
- the original Koseki Tohon with information of divorce, (Since law revision on 1/3/2010 official documentsshould be translated by translation agency and Apostille affixed on top of original document+translation+legalization by Notary(Koshoninyakuba) ) 

If surname changes due to a divorce person has to apply for a new passport.

Driver's Licence

Inquiries about lost or stolen driver's licences should be addressed directly to The Finnish Vehicle Administration AKE

Finnish Transport Safety Agency Trafi,
P.O.Box 320, FI-00101 Helsinki, Finland
Tel: +358 (0)20 618 500
Fax: +358 (0)20 618 5095
Registrar's office email: kirjaamo@trafi.fi

Finnish Transport Safety Agency

Insurance

If you are going to stay in Finland as a student, certificate of Health Insurance covering medical fees during stay would be necessary when applying for the Resident Permit for studies. Students' health insurance details can be found at the Immigration service website.

Those staying in Finland on other purposes for more than one year please consult the local KELA office.

The Social Insurance Institution of Finland (KELA)
KELA headquarters PO Box 450, 00101 Helsinki, Finland
Nordenskiöldinkatu 12, 00250 Helsinki
Tel:+358-20-434 11
Fax:+358 20 4345058

KELA's international department
Visiting address: Valimotie 1 B, 00380 HELSINKI
Mailing address: PO Box 72, 00381 HELSINKI
Tel:+358-20 434 2650 Coverage and benefit issues
Fax:+358-20 434 2502
Email: inter.helsinki@kela.fi

Marriage

Häät

 To register your marriage to the population registry in Finland, it is necessary to send the following documents either directly to Länsi-Suomen Maistraatti or to the Embassy Consular section: 

  • marriage notification electronic form filled out

  • when either of the spouse is Japanese the original Koseki Tohon with marriage statement, (Since law revision on 1/3/2010 official documentsshould be translated by translation agency and Apostille affixed on top of original document+translation+legalization by Notary(Koshoninyakuba) )

  • in case of a foreign couple the original Certificate of Acceptance of Marriage Notification (Kon-in todoke Jyuri Shomeisho) (Since law revision on 1/3/2010 official documentsshould be translated by translation agency and Apostille affixed on top of original document+translation+legalization by Notary(Koshoninyakuba) )

  • copies of the passports of both spouses (the pages with personal information).

  • copy of Alien's registration card

  • if the Finn has changed surname fill in Sukunimen ilmoituslomake form

  • Getting married in Japan/Finland     Wordmarriage-e

Moving to Finland

A helpful guide about migrating to Finland can be downloaded from the Ministry of Labour: Working and living in Finland -brochure


Overstay

Japanese citizens could stay in the Schengen area without Schengen visa for 90 days within 6 months.  There are some countries with
Bi-lateral agreement with Japan where longer stays are allowed. However on returning to Japan via Helsinki, Helsinki will be the departure point from the Schengen area and duration of stay is always counted at the Immigration according to the above regulation.

Bank detail for Overstay penalty remittance:
Payment to: OIKEUSREKISTERIKESKUS(LEGAL REGISTER CENTRE)
Account number: 166030-108681 
Address: FIN-13100 HÄMEENLINNA, FINLAND
Tel: 010-366-5662

Bank:NORDEA BANK FINLAND PLC
Address:ALEKSANTERINKATU 36, FIN-00020 NORDEA, FINLAND
Bank code:IBAN-code: FI2216603000108681
SWIFT-code: NDEAFIHH
Viitenumero is your reference number. Please add the number after your name.

If you have any inquiry please contact:
LEGAL REGISTER CENTRE Customer Service
Tel:+358 10 36 65662
Fax: +358 10 36 65783
E-mail:oikeusrekisterikeskus@om.fi
http://www.oikeus.fi/oikeusrekisterikeskus/12727.htm

Population registration

Please register yourself to the Maistraatti when living in Finland for more than 1 year. When staying more than 3 months but less than 1 year please submit Notification of change of address.

PLACE OF DOMICILE AND POPULATION DATA
How does the registration of the foreigner happen?

1) Inform the local register office of your place of residence.
2) Bring your passport and valid residence permit with you.
3) Other official documents you will need when registering are a marriage certificate if you are married and the birth certificates of any children you might have.
(ie. Koseki Tohon (Since law revision on 1/3/2010 official documents should be translated by translation agency and Apostille affixed on top of original document+translation+legalization by Notary(Koshoninyakuba) )

4) Fill out and sign the Registration of Foreigners - registration form at the registry.
5) Also remember to make an official change of address notification whenever you move. It is a requirement for registration.

We require that all official documents are notarised originals or translations by authorised translators.

The Population Register Centre develops and controls the registration, maintenance and delivery of population information together with the local register offices.

Population Register Centre
Postal address: P.O.Box 70, FI-00581 Helsinki, Finland
Office: Tynnyrintekijänkatu 1 C, Helsinki, Finland
Tel +358 9 229 161 (exchange)
Fax +358 9 2291 6795 (registry office)
General e-mail address: kirjaamo@vrk.intermin.fi (registry office)

Real Estate

You can find information on Real Estate from the following websites:

Taxes

In Finland, A non-resident alien, e.g. one who is occasionally working in Finland, is taxed on Finnish-source income only. However, tax treaties may provide that, under certain conditions, even such income may not be taxed in Finland.

Information about the Finnish tax system can be found from the Finnish tax administration

Translation

For translation of official documents to be attached to the Residence Permit Application and registration of Marriage, Birth or Residence to Maistraatti please refer to the list of Translation Agencies.

Working in Finland

Information on employment and labour situation for foreigners can be found in the Ministry of Employment and the Economy website Foreigners working in Finland and Employment Services.

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This document

Updated 11/16/2015


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